Information requirements acc. to Art.13 GDPR
The protection of your personal data is of particular concern to us. We therefore process your personal data (in short “data”) exclusively on the basis of legal provisions. With this data privacy statement, we want to inform you comprehensively about the processing of your data in our company and the data protection claims and rights you are entitled to, within the meaning of Article 13 of the European General Data Protection Regulation (EU GDPR).
1. Who is responsible for the data processing and who can you contact?
The responsible party is
MEGGLE GmbH & Co. KG
Tel.: +49 (0)8071 – 73 0
The company Data Protection Officer is
Projekt 29 GmbH & Co. KG
Tel.: +49 (0)941-2986930
2. What data is processed and from which sources does this data come from?
We process the data that we have received from you as part of the initiation or processing of contracts, on the basis of consents or as part of your application to us or within the scope of your workforce employed with us.
Personal data includes:
Your master/contact data, for customers and suppliers this includes e.g. first and last name, address, contact details (e-mail address, telephone number, fax), bank details.
For applicants and employees, this includes e.g. first and last name, address, contact details (e-mail address, telephone number, fax), date of birth, data from CVs and employer references, bank details, religious affiliation, pictures.
For business partners, this includes e.g. the name of their legal representatives, company, commercial register number, VAT lD no., company number, address, contact person contact details (e-mail address, telephone number, fax), bank details.
For visitors to our company, this includes the name and signature.
For journalists, this includes first and last name, e-mail address, fax number.
For competition participants, this includes first and last name, e-mail address.
In addition, we also process the following miscellaneous personal data:
– information on the type and content of contract data, order data, sales and document data, customer and supplier history as well as consulting documents,
– advertising and sales data,
– information from your electronic communications with us (e.g. IP address, log-in data),
– other data that we have received from you in the course of our business relationship (e.g. in customer meetings),
– data that we generate ourselves from master/contact data as well as other data, e.g. by means of customer requirement and customer potential analyses,
– the documentation of your declaration of consent for the receipt of e.g. newsletters.
– photographs taken during events.
3. For what purposes and on what legal basis is the data being processed?
We process your data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the Federal Data Protection Act 2018, as amended:
• to fulfil (pre-)contractual obligations (Art. 6 para. 1 lit.b GDPR):
Your data is processed in order to process contracts online or in one of our branches in order to process the contracts for your workforce in our company. The data is processed in particular to initiate business transactions and to implement the contracts concluded with you.
• to fulfil legal obligations (Art. 6 para. 1 lit.c GDPR):
The processing of your data is necessary for the purpose of fulfilling various legal obligations, e.g. those that arise from the German Commercial Code or the German Tax Code.
• to safeguard legitimate interests (Art. 6 para. 1 lit.f GDPR):
With a view to balancing interests, data processing which goes beyond the actual fulfilment of the contract can be carried out in order to safeguard our legitimate interests or those of third parties. Data processing to safeguard legitimate interests is carried out, for example, in the following cases:
– Advertising or marketing (see no. 4),
– Measures to manage business and further develop services and products;
– To operate a group-wide customer database to improve customer service
– As part of legal proceedings
– Sending of information and press releases that do not boost sales.
• within the scope of your consent (Art. 6 para. 1 lit.a GDPR):
If you have given us consent to process your data, e.g. to send our newsletter, publish photos, competitions, etc.
4. Processing personal data for advertising purposes
You can object to the use of your personal data for advertising purposes at any time altogether or for individual measures, without incurring any costs other than the transmission costs that apply in accordance with the basic rates.
We are entitled to use the e-mail address you provided at the time the contract was concluded for direct marketing for our own goods or services of a similar nature under the legal preconditions of Section 7 (3) of the Unfair Competition Act (UWG). You will receive these product recommendations from us regardless of whether you have subscribed to a newsletter.
If you do not wish to receive such recommendations by e-mail from us, you may object to the use of your address for this purpose at any time without incurring any costs other than the transmission costs that apply in accordance with the basic rates. A written communication is sufficient for this purpose. Of course, every e-mail always includes an unsubscribe link.
5. Who receives my data?
If we use a service provider with a view to processing an order, we nevertheless remain responsible for the protection of your data. All order processors are contractually obliged to treat your data confidentially and to process it solely within the framework of the service provision. The order processors commissioned by us will receive your data if they need the data to perform their respective service. These include, for example, IT service providers, who we need to operate and maintain the security of our IT system, as well as advertising and address publishers for our own promotions.
Your data is processed in our customer database. The customer database helps to increase the data quality of existing customer data (duplicate clean-ups, moved to new address/deceased identifier, correction of addresses), and allows enrichment with data from public sources.
This data will be made available to the Group companies provided this is necessary for the execution of the contract. Customer data is stored on a company-specific basis and separately, whereby our parent company acts as a service provider for the individual participating companies.
Authorities and courts as well as external auditors may be recipients of your data if there is a pertinent legal obligation in place in this regard or if this is necessary within the framework of legal proceedings.
In addition, for the purpose of initiating and fulfilling the contract, insurance companies, banks, credit agencies and service providers may be recipients of your data.
6. How long will my data be stored for?
We process your data until the end of the business relationship or until the applicable statutory retention periods expire (e.g. those arising from the German Commercial Code, the German Tax Code, or The Working Time Act); furthermore, up to the termination of any legal disputes in which the data is required as evidence.
7. Will personal data be transferred to a third country?
In principle, we do not transmit any data to a third country. Data will only be transferred in individual cases on the basis of an adequacy decision of the European Commission, standard contractual clauses, appropriate guarantees or your express consent.
8. What data protection rights do I have?
You have a right at any time to request information about, rectify, delete or restrict the processing of your stored data, a right to object to the processing as well as a right to data portability and to appeal in accordance with the conditions of the data protection law.
Right of information:
You can request information from us regarding whether and to what extent we are processing your data.
Right to rectification:
If we process any of your data that may be incomplete or incorrect, you can ask us to rectify or complete it at any time.
Right to deletion:
You can ask us to delete your data if we are processing it unlawfully or if the processing disproportionately interferes with your legitimate protection interests. Please note that there may be reasons that prevent immediate deletion, e.g. if there are statutory retention obligations in place.
Irrespective of whether you choose to exercise your right to have your data deleted, we will delete your data immediately and completely, unless there is a contractual or statutory retention obligation in force in this regard.
Right to restrict processing:
You can ask us to restrict the processing of your data if:
– you dispute the accuracy of the data for a period of time that allows us to verify the accuracy of the data.
– the processing of the data is unlawful, but you refuse to have it deleted, and instead request a restriction of its use,
– we no longer need the data for the intended purpose, but you still need this data to assert or defend legal claims, or
– you have lodged an objection to the processing of the data.
Right to data portability:
You can ask us to supply you with the data you have provided to us in a structured, standard and machine-readable format and to allow you to transfer this data to another responsible party without obstruction by us, if
– we are processing this data on the basis of your granted and revocable consent or to fulfil a contract between us, and
– this processing is carried out using automated procedures.
If it is technically feasible, you can ask us to transfer your data directly to another responsible party.
Right of objection:
If we process your data for legitimate interest, you can object to this data processing at any time; this would also apply to profiling based on these provisions. We will no longer process your data unless we can prove compelling legitimate grounds for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend your legal claims. You can object to the processing of your data for the purpose of direct marketing at any time without giving reasons.
Right of appeal:
If you believe that we are in breach of German or European data protection laws when processing your data, please contact us in order to clarify any questions. Of course, you also have the right to contact the supervisory authority responsible for you, which in this case would be the respective State Office for Data Protection Supervision.
If you wish to assert any of these rights against us, please contact our Data Protection Officer. In case of doubt, we may request additional information to confirm your identity.
9. Am I obliged to provide data?
The processing of your data is necessary for the conclusion or fulfilment of the contract you have entered into with us. If you do not provide us with this data, we will normally have to refuse to conclude the contract or will no longer be able to implement an existing contract and will consequently have to terminate it. However, you are not obliged to give consent to your data being processed with regard to data that is not relevant or legally required for the performance of the contract.